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What you'll be doing

Candidate/vacancy administration

    • Provide full administrative support to the permanent / contract recruitment process to include, but not limited to, requesting and co-ordinating all necessary paperwork and documenting all stages of the recruitment process on the relevant Optamor system(s).
    • Work in conjunction with relevant team members on administrative tasks within the eploy system.
    • Contractor care – for referrals and direct Optamor contractors including extension management, care calls etc. in support of the Sourcing Specialists

System administration

      • Daily use of Eploy eRecruitment system for the management of both contract and permanent vacancies.
      • All relevant recruitment activity to be added to Eploy / activity spreadsheets as appropriate for review meetings / SLA purposes.

Supplier administration

      • Co-ordinating recruitment activity with second tier suppliers as required including, but not limited to relaying interview, providing feedback
      • Assistance in the contractor extension process.
      • Ensuring paperwork received back from agencies is scanned and attached to relevant system records for both Optamor and Serocor Solutions as required.
      • Assistance in the set-up of quarterly review meetings including diary management, room bookings, presentations, reports, agendas etc.

Customer responsibilities

      • Assistance in the set-up of quarterly review meetings including diary management, room bookings, presentations, reports and agendas etc.
      • Assistance in the contractor extension process as appropriate.
      • Ad hoc general administration duties as required.

New project responsibilities

      • Assist Head of Partnership and Delivery Services Manager as appropriate in the novation of direct and agency contractors and temps in line with agreed client implementation plans.
      • Supplier / direct contractor placements and extensions to be set up on relevant Optamor systems and ensuring all relevant legal and compliance paperwork is in place.
      • Assistance in ensuring all relevant contract paperwork for Optamor, Customer and Suppliers has been returned and is saved as appropriate in the relevant Managed Service folders and on relevant Optamor / Serocor Solutions systems.

General administration

      • Where applicable receive and action tasks from personal mailbox in
      • Getting annual H&S update from Customer.
      • Ensuring data including, but not limited to site maps / relevant Customer information
      • updated accordingly on relevant Optamor systems.
      • Support to Service Delivery Manager as required.
      • Administrative support to the Bid & Marketing Executive as required.
      • Ad hoc general administration duties as required.

Customer / site specific duties - Lockheed Martin

      • Where appropriate issue and co-ordinate all regular offer paperwork and liaise with Lockheed Martin HR on completion of offer paperwork
      • Liaise with Lockheed Martin Security on ensuring paperwork is compliant and candidates are cleared within a timely manner.
      • Monitor and report on Lockheed Martin internal recruitment movement to the HR Operations Manager.
      • Monitor and respond to all applicants that apply through CV3, Recruitment and Student mailboxes
      • Provide administrative support for the industrial trainee programme.
      • To add and maintain vacancies on the internal and external Lockheed Martin websites.

Key result areas / focused KPI activity

      • Task completion to agreed internal and external SLAs and KPIs
      • Accuracy
      • Attention to detail

Your experience and personal qualities

      • Excellent MS-Office skills
      • Good telephone manner
      • Previous experience with volume recruitment or solution transactional activities
      • Excellent attention to detail
      • Excellent organisational skills
      • Experience of document management / version control
      • Tenacious
      • Good time management skills

Our beliefs:

Taking a different approach to our customer’s business challenges allows us to look at issues in a new way and build a solution with them that really meets their business objectives. Whatever goals they want to achieve, we’re passionate about partnering with them to understand everything about their business and the market they work in. Our team’s extensive knowledge and expertise helps them achieve the right result. We take a Build, Partner and Evolve approach.

We believe in our people. We work with the best - the accomplished, the tenacious, the driven and the daring - together creating solutions we can be proud of. Without the very best people driving our solutions, we would not be able to provide the partnerships and the results we do.

It is for this reason that we’re committed to our people and providing the right environment for you to grow and develop. This approach ensures that we fulfil our belief of being a values based company that puts relationships, accountability and integrity ahead of short term commercial gain.

If you're interested in applying send your CV to or call her on 02392 415 292 for more information. Come and join us!